Recipes
Ready-made recipes for the work offices do every week. Open one, drop your files, run, and change any step to fit.
Accounting & invoices
- Send invoices by e-mail: Lock the form, remove author details and shrink to under 3 MB, ready to attach. (Lock form entries (flatten) → Remove author info → Compress PDF)
- Archive invoices by month: Make scanned invoices searchable, then file them in year/month folders with the date in the name. (Text recognition (OCR) → Compress PDF)
- Bundle receipts for expenses: Turn receipt photos into one numbered PDF under 5 MB. (Images to PDF → Page numbers → Compress PDF)
- Bundle year-end adjustment certificates (Japan): Photos and scans of deduction certificates into one PDF under the usual 3 MB cap (2.7 MB). (Images to PDF → Remove blank pages → Merge PDF → Compress PDF)
Legal & contracts
- Send a contract to an outside party: Black out personal data, flatten, remove author details and protect with a password. (Black out (redact) → Lock form entries (flatten) → Remove author info → Protect with password → Check before sending)
- Bundle evidence documents: Merge the exhibits with a bookmark per file, number the pages, keep full quality. (Merge PDF → Page numbers → Compress PDF)
- Anonymise for disclosure: Black out personal data and remove author details. (Black out (redact) → Remove author info → Check before sending)
- Prepare a civil e-filing for mints (Japan): Merge, running page numbers, everything flattened, author data removed, split under 50 MB. (Merge PDF → Page numbers → Lock form entries (flatten) → Remove author info → Compress PDF → Split PDF → Check before sending)
- Black out My Number (Japan): Finds 12-digit individual numbers, removes the text itself, flattens and strips author data. (Black out (redact) → Lock form entries (flatten) → Remove author info → Check before sending)
- Prepare court e-filing: Flatten, remove author details, compress and split into parts under 35 MB. (Lock form entries (flatten) → Remove author info → Compress PDF → Split PDF → Check before sending)
- Build a subject access request (DSAR) response: Combine the documents, black out other people's details, fix, clean, number and check for leftovers. (Merge PDF → Black out (redact) → Lock form entries (flatten) → Remove author info → Page numbers → Check before sending)
- Label exhibits in order: Remove author details, repack without loss, then stamp each file's first page with its exhibit number and write the list as a CSV. (Remove author info → Compress PDF → Exhibit labels)
Applications & uploads
- Documents for an IRCC upload: Turn photos or scans into one PDF, drop blank pages and bring it under 3.6 MB for IRCC's 4 MB limit. (Images to PDF → Remove blank pages → Compress PDF)
- Evidence for USCIS online filing: Merge each exhibit's files, make scans searchable and keep it under 10.8 MB for the 12 MB limit. (Merge PDF → Text recognition (OCR) → Compress PDF)
- Documents for the IRS Document Upload Tool: Merge your documents, compress under 13.5 MB and split into parts under 13 MB for the 15 MB limit. (Merge PDF → Compress PDF → Split PDF)
- UK visa document upload: Turn photos or scans into one PDF under 5.4 MB for a 6 MB upload limit. (Images to PDF → Compress PDF)
- Attachments for ImmiAccount (Australia): Merge one document's files and compress under 4.5 MB for the 5 MB limit. No passwords. (Merge PDF → Compress PDF)
- Supporting documents for ANEF (France): Turn photos or scans into one PDF, drop blank pages, stay under 4.5 MB and name the file without accents. (Images to PDF → Remove blank pages → Compress PDF)
- Documents for Études en France (Campus France): Put one document into a PDF and compress it under 270 KB for the 300 KB limit per document. (Images to PDF → Compress PDF)
- Exhibits for France's RPVA lawyer network: Flatten, remove metadata and split into parts under 3 MB for the 4 MB limit to court clerks. (Lock form entries (flatten) → Remove author info → Compress PDF → Split PDF → Check before sending)
- Watermark an ID copy for one purpose: Add a watermark naming who it is for, turn the pages into images so it cannot be removed, and strip metadata. (Images to PDF → Watermark → PDF to images → Images to PDF → Remove author info → Compress PDF)
- Upload to Japan's online residence application system: One PDF with bookmarks, blank pages and author data removed, under the 25 MB total (22.5 MB). (Merge PDF → Remove blank pages → Remove author info → Compress PDF)
- Send attachments to e-Tax (image data): Merges the attachments, compresses them and splits at 12 MB to fit the 14 MB per send. (Merge PDF → Compress PDF → Split PDF)
- Fit Mynaportal attachments into 7 MB: Merges the attachments into one PDF, removes the author details and compresses to 6.5 MB, under the 7 MB limit for a whole application. (Merge PDF → Remove author info → Compress PDF)
- File with HMCTS CE-File (England & Wales): Merge with running page numbers, flatten, strip author data, and split under the 50 MB per-file limit (45 MB). (Merge PDF → Page numbers → Lock form entries (flatten) → Remove author info → Compress PDF → Split PDF → Check before sending)
- Fit the ANTS 1 MB limit (France): Photos and scans into one PDF, blank pages removed, each document under 1 MB (0.9 MB). (Images to PDF → Remove blank pages → Compress PDF)
- Fit the IRCC webform 2 MB limit (Canada): Photos and scans into one PDF, blank pages removed, under the 2 MB per-file limit (1.8 MB). (Images to PDF → Remove blank pages → Compress PDF)
- Attach to Japan's online registration filing: One PDF of the attachments, flattened, author data removed, under the 10–15 MB per-application cap (9 MB). (Merge PDF → Lock form entries (flatten) → Remove author info → Compress PDF)
Scans
- Make scans searchable: Recognise the text of scanned pages, then compress. (Text recognition (OCR) → Compress PDF)
- Clean up a stack of scans: Remove blank pages, recognise text where needed, compress. (Remove blank pages → Text recognition (OCR) → Compress PDF)
- Tidy up book spreads: Cut each spread in two, trim the margins, fit every page to A4. (Split spreads → Crop PDF → Change page size)
- Check scans before storing them as originals: Make scans searchable, pack them without loss, then check resolution and the other requirements. (Text recognition (OCR) → Compress PDF → Scanner-storage check)
Documents to hand out
- One bundle for an inheritance file (Japan): Family registers, residence certificates and balance statements scanned into one searchable PDF with running page numbers. (Images to PDF → Remove blank pages → Merge PDF → Text recognition (OCR) → Page numbers → Compress PDF)
- Prepare meeting handouts: Merge, fit to one paper size, number, mark as confidential, compress. (Merge PDF → Change page size → Page numbers → Watermark → Compress PDF)
- Submit a filled form: Lock the filled form, remove author details, compress to under 2 MB. (Lock form entries (flatten) → Remove author info → Compress PDF)
- Make a booklet: Merge, number the pages, lay them out as a fold-in-half booklet. (Merge PDF → Page numbers → Pages per sheet)
- Photos to one PDF: Put photos into one PDF, number the pages, compress. (Images to PDF → Page numbers → Compress PDF)
- Hand over a payslip as proof of income: Black out ID numbers and contact details, mark every page for proof of income, remove author details and check for leftovers. (Black out (redact) → Lock form entries (flatten) → Watermark → Remove author info → Check before sending)
Real estate & construction
- Share drawings: Fit drawings to A3, mark as confidential, compress. (Change page size → Watermark → Compress PDF)
- Assemble a contract set: Merge with a bookmark per document, number the pages, protect with a password. (Merge PDF → Page numbers → Protect with password)
- Rental application pack (watermarked): Combine the papers, mark every page for this application only, clean them and keep the file under 5 MB. (Merge PDF → Watermark → Remove author info → Compress PDF)